Electrical Quote Template UK — How to Quote Like a Pro

Your business name (legal entity name), your address, your scheme membership numbers (NICEIC / NAPIT) with logos, VAT number if registered, contact email + phone. The customer’s name and address. A unique quote reference number (e.g. EM2026-101). Date of quote and a "Valid until" date (typically 30 days — prices change with copper, scheme fees, fuel).

The single most important section. Write what you WILL do, not what you might do. Be specific: "Install one new 32A radial circuit from the consumer unit to a single 32A outdoor socket on the rear of the property, including chase + plaster patching to be done by others, RCD protection, and Electrical Installation Certificate." Vague scope ("install garden socket") guarantees scope creep + arguments later.

Every line is a separate cost. Materials with your markup. Labour at your hourly rate × estimated hours, or fixed-price by job type. Travel / setup time as a separate line. Certification as a separate line. Scheme notification fee (often included in cert line). Waste removal if applicable. NOT a single "Total: £450" — that invites haggling and reveals nothing about value.

Almost as important as the scope. Standard exclusions: "Plaster patching by others. Decoration / paintwork. Removal of furniture / fixtures. Disposal of any asbestos or hazardous materials. Building control variations beyond the scope above. Customer-supplied materials warranty." Get customers to acknowledge the exclusions before signing.

Word this exactly: "Any variations to the agreed scope will be priced separately at £[your hourly rate]/hour plus materials at retail+25% or fixed-price quote by agreement. No variations will commence without written customer approval." This is the line that protects you from "while you’re here, can you also do…"

New customer: a deposit on acceptance (for example 25%) and the balance on completion. Repeat or trade customers: agreed credit terms, such as 30 days. Large jobs: stage payments at agreed milestones. State the payment methods you accept. For business customers, the Late Payment of Commercial Debts (Interest) Act 1998 lets you claim interest at 8% above the Bank of England base rate plus fixed compensation on late invoices; it does not apply to consumers, so for homeowners set out any late-payment charge in your terms in advance.

Elec-Mate generates a fully itemised PDF quote in under two minutes from voice or text input. Includes: your scheme logo, customer details, scope, line items with retail+ pricing, exclusions, variation clause, payment terms, and a one-click acceptance link. Used by UK electricians to quote on site.

Elec-Mate is built for UK electrical contractors — sole-traders through to multi-electrician firms. The Business AI tier gives you AI-powered quoting, certification, customer management, and team workflow. The Employer tier adds apprentice management, OJT tracking and JIB grading workflows.